Policies

ITICP Code of Conduct

The Institute of Testing, Inspection
and Certification Professionals

Version 1 approved by
the Board 17 April 2025

Introduction As a professional membership
organisation, the Institute of Testing, Inspection and Certification
Professionals (ITICP) sets clear expectations for the conduct and
professionalism of its members. This Code of Conduct outlines the standards
required of all members and represents a benchmark of ethical and professional
behaviour.

It is expected that these standards will exceed general
legal requirements and be upheld through disciplinary measures where necessary,
including suspension or removal from membership.

Members are responsible for applying sound professional
judgement in all activities, and are encouraged to seek guidance from ITICP in
cases of uncertainty.

Scope

• This
  Code applies to all members of ITICP, regardless of grade, role, location,
  or area of specialism.
• It
  applies to individual members and not to the organisations they may
  represent or be employed by.
• All
  members are bound by this Code as a condition of ongoing membership.

1. Duty to the Public You shall:

• Prioritise
  public safety, privacy, environmental sustainability, and overall
  wellbeing in all professional activities.
• Respect
  the lawful rights of all parties affected by your work, including clients,
  end-users, and the public.
• Treat
  others fairly and without discrimination based on sex, gender identity,
  marital status, nationality, ethnicity, race, religion, age, disability,
  or any other status.
• Champion
  accessibility, inclusion, and equal opportunities in the fields of
  testing, inspection, and certification.

2. Professional Competence and Integrity You shall:

• Undertake
  only those responsibilities for which you are competent and qualified.
• Not
  misrepresent your qualifications, experience, or capabilities.
• Maintain
  and develop your professional knowledge through continuous professional
  development (CPD), staying up to date with relevant laws, standards, and
  technological advancements.
• Understand
  and comply with all applicable legislation in your professional
  activities.
• Value
  different perspectives, offer and accept honest feedback, and strive for
  continual improvement.
• Avoid
  causing harm to individuals, organisations, property, or reputations
  through negligence or misconduct.
• Reject
  and avoid offering or accepting bribes, unethical inducements, or
  conflicts of interest.

3. Duty to Employers, Clients and Relevant Authorities
You shall:

• Carry
  out your responsibilities diligently and in accordance with professional
  judgement, even where this may differ from employer or client
  expectations.
• Disclose
  any conflicts of interest that may arise in the course of your duties.
• Take
  personal responsibility for your work, and for the work of others you
  supervise or mentor.
• Maintain
  confidentiality of information gained in a professional context, unless
  legally or ethically required to disclose it.
• Present
  information truthfully and not exploit others’ lack of experience or
  knowledge.

4. Duty to the Profession You shall:

• Uphold
  and promote the reputation of the testing, inspection, and certification
  profession.
• Contribute
  to the development and enforcement of professional standards and
  practices.
• Represent
  ITICP positively and support its aims and values.
• Act
  with courtesy, respect, and integrity in all professional relationships.
• Support
  and encourage other professionals in their development and growth.

Leadership and Further Guidance If you are in a
leadership, supervisory or executive position, you are expected to:

• Encourage
  and support the professional development of colleagues and those under
  your guidance.
• Ensure
  individuals are not penalised for raising legitimate concerns, including
  those relating to ethics or conflicts of interest.
• Model
  ethical behaviour and promote adherence to this Code within your teams and
  organisations.

Interpretation and Additional Notes

• “Relevant
  Authority” refers to any employer, client, regulator, or institution that
  holds responsibility for or authority over the member’s work.
• “Legislation”
  refers to any laws, regulations, or standards relevant to the member’s
  professional activities and jurisdictions of operation.
• This
  Code does not limit members from also complying with the codes of other
  professional bodies, but such codes cannot override the obligations of
  this Code.

Reporting and Disciplinary Action Members have a duty
to report any known or suspected breaches of this Code. Concerns may be raised
confidentially to ITICP. Breaches will be reviewed in accordance with ITICP’s
disciplinary process, and sanctions may include suspension or termination of
membership.

ITICP Complaints Policy

The Institute of Testing, Inspection
and Certification Professionals

Version 1 approved by
the Board 17 April 2025

1. Introduction This policy sets out the procedures
for handling complaints related to ITICP membership services, events,
qualifications, communications, or any other activity delivered or endorsed by
the Institute of Testing, Inspection and Certification Professionals (ITICP).

We take all complaints seriously and aim to resolve concerns
promptly, fairly, and transparently. Any person receiving a direct or indirect
service from ITICP is entitled to use this process.

2. Scope This policy applies to complaints from:

• ITICP
  members (at any grade)
• Applicants
• Event
  participants
• Members
  of the public affected by an ITICP activity
• Partner
  organisations and stakeholders

Please note: Appeals concerning membership decisions or
disciplinary outcomes are subject to separate appeal procedures. See section 7.

3. How to Raise a Complaint We encourage resolution
at the earliest stage. In many cases, a concern can be resolved quickly by
contacting a relevant member of staff informally by phone or email.

If the issue cannot be resolved informally or you wish to
raise a formal complaint, please:

• Submit
  your complaint in writing (via email or post)
• Clearly
  state that you are making a formal complaint

Your complaint will be directed to the appropriate team and
investigated accordingly.

4. What Information Should I Include? To help us
investigate your complaint effectively, please include:

• Your
  full name and contact details
• A
  clear description of your complaint
• Dates,
  times, and names of any individuals involved (where known)
• Supporting
  documents or correspondence
• Relevant
  event, service or membership details

5. What Happens Next?

• We
  will acknowledge your complaint within 3 working days of receipt
• You
  will be notified within a further 5 working days who will be
  investigating your complaint
• An
  independent and impartial investigation will be conducted

We aim to respond within 20 working days of
appointing an investigator. If the matter is complex, we will keep you informed
with progress updates every 5 working days.

At the conclusion, we will contact you with a formal
decision and any actions taken.

6. Appeals If you are dissatisfied with the outcome
of your complaint, you may appeal the decision.

• Appeals
  must be submitted in writing, stating clearly that you are appealing a
  complaint outcome
• Include
  your reasons for appeal and any new evidence or relevant points

The appeal will be:

• Acknowledged
  within 3 working days
• Reviewed
  by a senior member of ITICP not previously involved in the matter
• Concluded
  within 20 working days (unless otherwise advised)

The outcome of the appeal is final.

7. Related Policies and Processes Separate policies
exist for:

• Membership
  application appeals
• Disciplinary
  investigations and sanctions
• Whistleblowing
• Malpractice
  or professional misconduct allegations

These can be accessed via the ITICP website or requested
from the Secretariat.

8. Contact Details Complaints and appeals should be
directed to:

The Secretariat
Institute of Testing, Inspection and Certification Professionals (ITICP)
631 Birchwood Boulevard
Birchwood, WA3 7QU
Email: info@it-icp.org.uk

9. Policy Review This policy will be reviewed
annually by the ITICP Board or designated governance committee and updated
based on feedback, regulatory guidance, or operational needs.

This policy is effective from the date of publication and
supersedes any previous complaints procedure issued by ITICP.

ITICP Data Protection and GDPR Policy

The Institute of Testing, Inspection
and Certification Professionals

Version 1 approved by
the Board 17 April 2025

1. Introduction The Institute of Testing, Inspection
and Certification Professionals (ITICP) is committed to protecting the privacy
and personal data of its members, partners, staff, volunteers, and
stakeholders. This Data Protection and GDPR Policy outlines how ITICP collects,
uses, stores, shares, and protects personal data in accordance with the UK
General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and
any other relevant legislation.

2. Purpose This policy ensures:

• Compliance
  with data protection law and best practices
• Protection
  of the rights of individuals whose data we process
• Transparency
  about how we handle personal data
• Robust
  and secure processing of personal information

3. Scope This policy applies to:

• All
  ITICP staff, volunteers, trustees, committee members, and contractors
• All
  members and users of ITICP services
• All
  personal data processed by or on behalf of ITICP

4. Legal Basis for Processing ITICP will only process
personal data where there is a legal basis to do so. This includes:

• Consent:
  where the individual has given clear permission
• Contract:
  to fulfil obligations of a membership or service agreement
• Legal
  obligation: to comply with legal or regulatory requirements
• Legitimate
  interest: for the operation and development of the Institute, where it
  does not override individuals’ rights

5. Types of Data Collected We may collect and process
the following categories of personal data:

• Name,
  contact details, and communication preferences
• Membership
  and application details
• Employment
  and qualifications history
• Records
  of training, events, and CPD
• Financial
  and payment details
• Correspondence
  and complaint records
• Demographic
  data (e.g. EDI data, on a voluntary basis)

Special category data (e.g. health or accessibility needs)
will only be processed with explicit consent or where required for essential
services.

6. Data Collection and Use Data is collected through:

• Membership
  applications and renewals
• Event
  registrations and CPD submissions
• Website
  and online forms
• Direct
  communications and correspondence
• Surveys,
  consultations, and feedback forms

Data is used for purposes such as:

• Membership
  administration
• Communicating
  with members
• Organising
  and evaluating events, training, and CPD
• Managing
  committees and working groups
• Handling
  complaints and disciplinary matters
• Improving
  services and conducting research

7. Data Sharing and Third Parties We only share
personal data with trusted third parties where:

• It
  is necessary for service delivery (e.g. payment processors, event
  platforms)
• Required
  by law or regulation
• The
  individual has given consent

All third parties are required to adhere to strict data
protection obligations. We do not sell or trade personal data under any
circumstances.

8. Data Storage and Security

• Personal
  data is stored securely using encrypted systems and access controls
• Paper
  records are held in secure, access-restricted locations
• ITICP
  implements measures to prevent data breaches, including regular security
  reviews and staff training

9. Data Retention ITICP retains personal data only as
long as necessary for the purposes it was collected. Retention periods are
based on:

• Legal,
  regulatory, or contractual obligations
• Legitimate
  business needs
• Member
  expectations

After this period, data is securely deleted or anonymised.

10. Individual Rights Under UK GDPR, individuals have
the following rights:

• To
  be informed about how their data is used
• To
  access their personal data (subject access request)
• To
  rectify inaccurate or incomplete data
• To
  request erasure (the ‘right to be forgotten’)
• To
  restrict or object to processing
• To
  data portability (in some cases)

Requests can be made in writing to the Data Protection
Officer (see contact details below). ITICP will respond within one calendar month.

11. Data Breaches ITICP takes all data breaches
seriously. In the event of a suspected breach:

• It
  will be investigated promptly
• Affected
  individuals will be informed where required
• The
  Information Commissioner’s Office (ICO) will be notified where applicable

12. Responsibilities

• Board
  of Trustees: overall accountability for data protection
• Data
  Protection Officer (DPO): ensures compliance and handles queries
• All
  Staff and Volunteers: must follow this policy and report concerns

13. Training and Awareness

• All
  ITICP staff, volunteers, and committee members receive data protection
  training
• Refresher
  training is provided annually and when legislation changes
• Guidance
  and resources are made available to all members handling personal data

14. Policy Review This policy is reviewed annually or
as required by changes in law or operational practice.

15. Contact Information For questions or to exercise
your rights under this policy, contact:

Data Protection Officer
Institute of Testing, Inspection and Certification Professionals (ITICP)
631 Birchwood Boulevard
Birchwood, WA3 7QU
Email: dpo@iticp.org

This policy is effective from the date of publication and
supersedes any previous versions issued by ITICP.

ITICP Inclusivity Policy

The Institute of Testing, Inspection
and Certification Professionals

Version 1 approved by
the Board 17 April 2025

1. Statement of Commitment The Institute of Testing,
Inspection and Certification Professionals (ITICP) is committed to fostering a
culture of inclusivity, equality, and respect. We value diversity in all its
forms and believe that an inclusive environment leads to a stronger, more innovative,
and representative professional community.

2. Purpose The purpose of this policy is to:

• Promote
  equality, diversity and inclusion (EDI) in all ITICP activities
• Eliminate
  discrimination, harassment, victimisation or any unfair treatment
• Ensure
  fair access to membership, services, events, and opportunities
• Encourage
  representation from underrepresented groups across the profession

3. Scope This policy applies to:

• All
  members of ITICP
• Applicants
  for membership or participation in ITICP activities
• Staff,
  volunteers, and committee members
• External
  stakeholders and service users

It covers all functions of the Institute, including
governance, membership, events, communications, partnerships, and disciplinary
processes.

4. Policy Principles ITICP will:

• Provide
  equal opportunities regardless of age, disability, gender identity, race,
  ethnicity, sexual orientation, religion or belief, socio-economic
  background, or any other characteristic protected by law
• Ensure
  inclusive language and imagery in publications, communications, and
  learning materials
• Promote
  inclusive access to professional development, leadership roles, and
  volunteering opportunities
• Make
  reasonable adjustments to support participation of individuals with
  disabilities or additional needs
• Champion
  intersectionality and ensure our practices reflect lived experiences of
  marginalised communities

5. Inclusive Practice in Action We will:

• Collect
  and monitor EDI data (on a voluntary and anonymous basis) to inform policy
  and improvement
• Provide
  EDI awareness training to staff, volunteers and committee members
• Actively
  seek to engage with and amplify voices from diverse backgrounds
• Ensure
  event venues (virtual or physical) are accessible and inclusive
• Maintain
  zero tolerance for discriminatory behaviour within the Institute or at
  ITICP events

6. Responsibilities

• Board
  of Trustees: Accountable for strategic oversight of inclusivity and
  compliance
• All
  Committees: Responsible for embedding inclusivity in planning,
  decision-making, and execution
• Members
  and Volunteers: Expected to uphold the values of this policy and
  challenge inappropriate behaviour

7. Reporting and Resolution Any individual who
experiences or witnesses discrimination, harassment, or exclusion in the
context of ITICP activities is encouraged to report it to the Secretariat via:

Email: membership@iticp.org
All reports will be treated sensitively and investigated in line with our
complaints and disciplinary procedures.

8. Monitoring and Review This policy will be reviewed
annually and updated to reflect:

• Feedback
  from members and stakeholders
• Changes
  in legislation
• Good
  practice and guidance from EDI bodies and professional institutions

9. Related Documents

• ITICP
  Code of Conduct
• Complaints
  Policy
• Membership
  Policy
• Disciplinary
  Procedures

This Inclusivity Policy is effective from the date of
publication and applies to all activities, members, and representatives of
ITICP.

ITICP Membership Policy

The Institute of Testing, Inspection
and Certification Professionals

Version 1 approved by
the Board 17 April 2025

1. Introduction The Institute of Testing, Inspection
and Certification Professionals (ITICP) exists to promote excellence and
integrity within the fields of testing, inspection, and certification.
Membership of ITICP signifies a commitment to uphold the highest standards of
professionalism, technical competence, and ethical conduct.

This policy outlines the membership structure, eligibility
criteria, application process, progression routes, member responsibilities, and
the benefits associated with each level of membership.

2. Membership Levels ITICP offers four distinct
membership levels:

• Affiliate
• Associate
• Member
• Fellow

Each level recognises the individual’s qualifications,
experience, and professional contributions.

3. Membership Criteria

3.1 Affiliate Affiliates are individuals with an
interest in the testing, inspection or certification sectors who may not yet
meet the professional criteria for higher grades. This includes:

• Students
  in relevant fields
• Professionals
  new to the sector
• Individuals
  exploring career pathways

3.2 Associate Associates are early-career
professionals or practitioners who are actively working in the field.
Eligibility includes:

• A
  minimum of 1 year of relevant professional experience
• A
  recognised qualification or training in a relevant subject

3.3 Member Members have demonstrated competence,
professionalism, and ethical practice. Eligibility includes:

• A
  minimum of 3 years of relevant experience
• Recognised
  technical or academic qualifications (e.g. Level 4 NVQ or equivalent)
• Evidence
  of continued professional development (CPD)
• Endorsement
  by a professional peer or supervisor

3.4 Fellow Fellowship is the highest level of ITICP
membership and is awarded to senior professionals who have made a significant
contribution to the field. Criteria include:

• At
  least 10 years of professional experience
• Demonstrated
  leadership or innovation in the sector
• Contribution
  to the development of standards, mentoring, education, or thought
  leadership
• Nominated
  by two current ITICP Members or Fellows

4. Application Process

• Applications
  must be submitted via the official ITICP platform.
• All
  applicants must agree to adhere to the ITICP Code of Conduct.
• Supporting
  documentation (e.g., CVs, certificates, CPD logs) must accompany
  applications.
• Applications
  will be reviewed by the Membership Committee.
• Successful
  applicants will be issued with a digital certificate and member badge
  corresponding to their level.

5. Membership Responsibilities All members must:

• Uphold
  the ITICP Code of Conduct
• Maintain
  professional and ethical behaviour
• Participate
  in ongoing professional development
• Promote
  the aims and values of ITICP
• Inform
  ITICP of any changes in professional status or conduct issues

6. CPD and Progression Members are encouraged to
maintain an annual CPD record and seek opportunities for development.
Progression through membership levels is supported and encouraged, with members
eligible to apply for upgrade as they meet new criteria.

7. Use of Post-Nominals Members may use the following
post-nominal letters:

• Affiliate:
  No post-nominals
• Associate:
  AITICP
• Member:
  MITICP
• Fellow:
  FITICP

8. Member Benefits All ITICP members gain access to:

• A
  recognised professional network
• Opportunities
  for professional development
• Access
  to technical resources and industry updates
• Use
  of membership logo for professional promotion (subject to terms)
• Events,
  webinars, and discussion forums
• Participation
  in working groups and committees

9. Termination or Suspension of Membership ITICP
reserves the right to suspend or terminate membership for:

• Breaches
  of the Code of Conduct
• Failure
  to maintain eligibility criteria
• Non-payment
  of membership dues (where applicable)

Members have the right to appeal decisions via ITICP’s
formal complaints or appeals process.

10. Review and Governance This policy will be
reviewed annually by the ITICP Membership Committee to ensure it remains
current and reflective of professional standards.

This Membership Policy is effective from the date of
publication and applies to all new and existing members of the Institute of
Testing, Inspection and Certification Professionals.

ITICP Membership Terms and Conditions

The Institute of Testing, Inspection
and Certification Professionals

Version 1 approved by
the Board 17 April 2025

1. Introduction These Terms and Conditions govern the
rights, obligations, and responsibilities of individuals applying for and
maintaining membership with the Institute of Testing, Inspection and
Certification Professionals (ITICP). By applying for or renewing membership,
individuals agree to abide by these Terms in full.

2. Membership Eligibility

• Membership
  is open to individuals who meet the criteria outlined in the ITICP
  Membership Policy.
• Applicants
  must provide accurate, complete, and up-to-date information.
• ITICP
  reserves the right to refuse or revoke membership where criteria are not
  met or where conduct is deemed inappropriate.

3. Membership Categories

• Affiliate
• Associate
  (AITICP)
• Member
  (MITICP)
• Fellow
  (FITICP) Each category has specific entry requirements and associated
  benefits, as detailed in the Membership Policy.

4. Membership Obligations All members are required
to:

• Comply
  with the ITICP Code of Conduct at all times
• Maintain
  an accurate member profile with up-to-date contact and employment
  information
• Notify
  ITICP of any changes in professional standing that may affect membership
  eligibility
• Participate
  in continuous professional development (CPD) as appropriate
• Conduct
  themselves in a professional and ethical manner, upholding the reputation
  of ITICP and the wider profession

5. Payment of Fees

• Where
  applicable, membership fees must be paid in full at the time of
  application or renewal.
• Membership
  is valid for 12 months from the date of approval or renewal.
• Non-payment
  of fees may result in suspension or termination of membership.

6. Use of Post-Nominals and Logos

• Members
  may use the appropriate post-nominal (AITICP, MITICP, FITICP) only while
  their membership remains active and in good standing.
• Members
  may use official ITICP membership logos in accordance with branding
  guidelines provided by ITICP.
• Misuse
  of titles, designations or logos may result in disciplinary action.

7. Data Protection and Privacy

• ITICP
  processes personal data in accordance with relevant data protection laws
  and its own Privacy Policy.
• Member
  information will not be shared with third parties without consent, except
  where legally required.
• Members
  have the right to access and update their personal data at any time.

8. Conduct and Disciplinary Action

• Breaches
  of the Code of Conduct or these Terms and Conditions may result in
  disciplinary action, including warnings, suspension, or expulsion.
• Members
  have the right to appeal decisions in accordance with ITICP’s disciplinary
  procedure.

9. Cancellation and Termination

• Members
  may cancel their membership at any time by notifying ITICP in writing.
• Refunds
  will not be issued unless required by law.
• ITICP
  reserves the right to terminate membership where conditions are not met or
  where actions bring the organisation into disrepute.

10. Changes to Terms and Conditions

• ITICP
  reserves the right to amend these Terms and Conditions at any time.
• Members
  will be notified of significant changes via email and the ITICP website.
• Continued
  membership constitutes acceptance of any updates to these Terms.

11. Governing Law These Terms and Conditions are
governed by the laws of England and Wales. Disputes shall be subject to the
exclusive jurisdiction of the courts of England and Wales.

These Terms and Conditions are effective from the date of
publication and apply to all current and prospective members of ITICP.

ITICP Terms of Reference

The Institute of Testing, Inspection
and Certification Professionals

Version 1 approved by
the Board 17 April 2025

1. Purpose The purpose of the Terms of Reference is
to define the scope, structure, roles, and responsibilities of the governing
bodies, committees, and members of the Institute of Testing, Inspection and
Certification Professionals (ITICP). It ensures that all parties operate with
clarity, transparency, and accountability in pursuit of the Institute’s mission
and strategic objectives.

2. Governance Structure The governance of ITICP shall
include the following bodies:

• The
  Board of Trustees
• The
  Membership Committee
• The
  Professional Standards and Ethics Committee
• The
  CPD and Education Committee
• Task-specific
  Working Groups (as required)

Each group operates under these Terms of Reference and any
supporting policies or frameworks approved by the Board.

3. The Board of Trustees 

3.1 Role:

• Provide
  strategic direction and oversight
• Approve
  policies, budgets, and governance documents
• Ensure
  compliance with legal and regulatory obligations

3.2 Composition:

• Chair
• Vice
  Chair
• Treasurer
• Elected
  Trustees (minimum of 3)
• Up
  to 2 Co-opted Trustees

3.3 Meetings:

• Held
  quarterly (minimum)
• Quorum:
  50% of voting members

3.4 Responsibilities:

• Safeguard
  the reputation and resources of ITICP
• Appoint
  and oversee committees
• Review
  and approve annual plans and reports
• Uphold
  the ITICP Constitution and Code of Conduct

4. Membership Committee 

4.1 Role:

• Assess
  and approve membership applications
• Monitor
  adherence to membership policy
• Review
  and recommend upgrades or removals

4.2 Composition:

• Chair
  (appointed by the Board)
• At
  least two other Members or Fellows
• May
  include external advisors as required

4.3 Meetings:

• Monthly
  or as required

5. Professional Standards and Ethics Committee 

5.1
Role:

• Promote
  ethical conduct and best practice
• Investigate
  alleged breaches of the Code of Conduct
• Advise
  on disciplinary actions and appeals

5.2 Composition:

• Chair
  (appointed by the Board)
• Minimum
  of 3 Members or Fellows
• May
  include legal or regulatory advisors

5.3 Responsibilities:

• Maintain
  and review the Code of Conduct
• Oversee
  complaints and whistleblowing procedures
• Ensure
  fair and impartial handling of disciplinary cases

6. CPD and Education Committee 

6.1 Role:

• Support
  professional development through CPD initiatives
• Promote
  training, events, and knowledge-sharing
• Liaise
  with training providers and academic bodies

6.2 Composition:

• Chair
  (appointed by the Board)
• At
  least 2 members with education/training experience
• May
  include representatives from academia and industry

6.3 Responsibilities:

• Maintain
  CPD policy and reporting framework
• Approve
  CPD activities and providers
• Advise
  on educational content and standards

7. Working Groups 

7.1 Role:

• Address
  specific projects, consultations or emerging issues
• Report
  findings and recommendations to the appropriate committee

7.2 Composition:

• Members
  and external contributors appointed for relevant expertise
• Temporary
  or permanent depending on purpose

7.3 Reporting:

• Submit
  updates and final reports to the relevant committee or Board

8. Code of Conduct All committee and working group
members must abide by the ITICP Code of Conduct and declare any conflicts of
interest prior to participation.

9. Confidentiality Members involved in governance,
review, or disciplinary activities must maintain confidentiality and handle
sensitive information with care.

10. Review and Amendments These Terms of Reference
will be reviewed annually by the Board of Trustees. Amendments must be approved
by a quorum of the Board.

These Terms of Reference come into effect upon approval
by the Board of Trustees and apply to all formal ITICP activities and
governance functions.

Conflicts Of Interest Policy

The Institute of Testing, Inspection
and Certification Professionals

Version 1 approved by
the Board on 9 June 2025

1. Policy Statement

The Institute of Testing, Inspection & Certification
Professionals (“ITICP”) is committed to maintaining the highest
standards of integrity, objectivity, and professionalism. All directors,
members, staff, and associated personnel must avoid situations where personal
interests conflict or appear to conflict with their responsibilities to ITICP.

A conflict of interest arises when a person’s judgment or
actions in their role within ITICP could be influenced by personal, financial,
or other external interests.

2. Purpose

The purpose of this policy is to:

• Define
  what constitutes a conflict of interest.
• Set
  out procedures for declaring and managing conflicts.
• Ensure
  transparency, accountability, and good governance across ITICP operations.

3. Scope

This policy applies to:

• Directors
• Officers
  and employees
• Committee
  and working group members
• Consultants,
  advisors, and contractors
• Any
  person acting on behalf of ITICP

4. Definition Of A Conflict Of Interest

A conflict of interest arises where one or more persons have
competing interests, which might impair their ability to make objective,
unbiased decisions and serving one interest involves potential harm to the
other.

A conflict of interest may be:

• Financial
  – where a person could gain financially from their role or decisions.
• Non-financial
  – where personal relationships, affiliations, or loyalties may affect
  impartiality.
• Direct
  or Indirect – involving the individual or a close family member,
  friend, or associated organisation.

Examples include:

• Awarding
  contracts to a business in which you or a close associate have an
  interest.
• Using
  confidential ITICP information for personal advantage.
• Holding
  a decision-making position in another organisation with overlapping
  activities.

5. Disclosure Of Interests

• All
  directors and relevant persons must declare actual or potential conflicts
  of interest as soon as they arise.
• An
  annual declaration of interests shall be completed by all directors and
  key personnel.
• Declarations
  must be recorded in the ITICP Register of Interests maintained by the
  Secretariat.

6. Management Of Conflicts

Once a conflict is declared:

• The
  person must withdraw from any discussion or decision related to the
  matter.
• The
  Chair or a designated officer shall determine the appropriate action (e.g.
  exclusion from voting, reassignment of duties).
• Where
  necessary, legal or ethical guidance may be sought to manage complex
  cases.

7. Failure To Disclose

Failure to disclose a conflict of interest may result in:

• Disciplinary
  action
• Termination
  of membership, contract, or position
• Reputational
  or legal consequences for ITICP and the individual involved

8. Responsibilities

• Board
  of Directors – ensures overall compliance and oversight.
• Chair
  of the Board – reviews complex disclosures and determines actions.
• All
  personnel – must be proactive in declaring and managing conflicts.

9. Review

This policy will be reviewed at least annually by the Board
and updated where necessary.

This Conflicts of Interests Policy is effective from the
date of publication and applies to all activities, members, and representatives
of ITICP.

Bribery & Corruption Policy

The Institute of Testing, Inspection
and Certification Professionals

Version 1 approved by
the Board 9 June 2025

1. Policy Statement

The Institute of Testing, Inspection & Certification
Professionals (“ITICP”) is committed to conducting all its activities
with the highest standards of integrity, transparency, and accountability.
ITICP has a zero-tolerance approach to bribery and corruption and is committed
to upholding all relevant laws, including the Bribery Act 2010.

Bribery is the offering, promising, giving, accepting or
soliciting of an advantage as an inducement for action which is illegal,
unethical, or a breach of trust. It is a criminal offence and may result in
disciplinary action, legal proceedings, and reputational damage.

Corruption is the abuse of entrusted power for private gain
and involves dishonest or fraudulent conduct, typically involving bribery.

2. Purpose

The purpose of this policy is to:

• Set
  out ITICP’s responsibilities in observing and upholding its position on
  bribery and corruption.
• Provide
  guidance to those working for or with ITICP on recognising and dealing
  with bribery and corruption issues.
• Ensure
  compliance with the Bribery Act 2010 and related legislation.

3. Scope

This policy applies to:

• All
  members, directors, officers, staff, consultants, and contractors acting
  on behalf of ITICP.
• Any
  third parties who perform services for or on behalf of ITICP.

4. Prohibited Conduct

ITICP prohibits:

• Offering,
  promising, giving, or accepting bribes in any form.
• Making
  facilitation payments or unofficial payments to public officials.
• Offering
  or accepting gifts or hospitality intended to influence a decision or
  outcome.
• Engaging
  in any activity that could be perceived as corrupt or improper.

5. Gifts And Hospitality

• Gifts
  and hospitality must be reasonable, proportionate, and for legitimate
  purposes (e.g. business development or goodwill).
• Any
  gifts or hospitality exceeding a value of £50 must be declared to the
  Board.
• Under
  no circumstances may gifts or hospitality be offered or accepted during
  active tendering or procurement processes.

6. Responsibilities

• The
  Board of Directors has overall responsibility for ensuring compliance with
  this policy.
• All
  individuals within the scope of this policy are responsible for:
• Reading,
  understanding, and complying with this policy.
• Reporting
  any concerns or suspicions of bribery or corruption.

7. Reporting Concerns

• Suspected
  bribery or breaches of this policy must be reported immediately to the
  Chair or a designated Board member.
• ITICP
  will support anyone who raises concerns in good faith and will ensure no
  retaliation or adverse treatment.

8. Training And Awareness

• All
  relevant personnel will receive periodic training on anti-bribery and
  corruption.
• This
  policy shall be made publicly available and form part of the induction
  process for new directors, staff, and consultants.

9. Breaches Of This Policy

• Any
  breach of this policy may result in disciplinary action, up to and
  including removal of membership or termination of contract.
• Breaches
  may also result in legal action or notification to relevant authorities.

10. Review And Monitoring

This policy will be reviewed annually by the Board and
updated as necessary to reflect changes in legislation or business practices.

This Bribery & Corruption Policy is effective from
the date of publication and applies to all activities, members, and
representatives of ITICP.